Fund Administration Services to Streamline Your Operations

STP delivers independent, technology-enabled fund administration that emphasizes accuracy, transparency, and control. Our BluePrint platform centralizes accounting, reconciliation, and investor reporting to reduce manual errors and speed up decision-making. Each client receives customized workflows and dashboards built around their fund structure and reporting preferences. Dedicated fund accountants ensure GAAP-compliant books and reliable NAV calculations supported by integrated compliance checks. This combination of human expertise and automation allows STP to provide consistent, audit-ready results across every investment vehicle.

Shadow accounting involves maintaining a second set of books to independently validate a fund administrator’s calculations. STP provides comprehensive shadow accounting services that verify daily NAVs, valuations, and investor allocations using the same rigor as internal fund audits. This dual-layer process helps asset managers detect discrepancies early and maintain oversight of third-party administrators. By leveraging our BluePrint technology, clients gain real-time transparency across both record sets. The result is greater control, accuracy, and confidence in reported performance data.

STP’s investor reporting services provide granular transparency into allocations, capital activity, and performance. Our systems automatically generate investor statements, waterfall calculations, and partnership accounting reports tailored to fund structure and investor preferences. Through the BluePrint portal, clients can view real-time dashboards and data visualizations that enhance investor relations. We also integrate with third-party tax and audit providers to ensure seamless data flow. This holistic approach transforms investor reporting from a compliance task into a strategic engagement tool.

Outsourcing fund accounting gives investment managers access to experienced accountants and advanced systems without the burden of maintaining in-house infrastructure. STP’s independent fund administration model ensures objectivity in NAV calculations, GAAP compliance, and audit support. Our team manages everything from transaction processing to financial statement preparation, freeing clients to focus on investment strategy. With automated reconciliation tools and built-in compliance validation, errors and delays are minimized. The outcome is accurate reporting, operational efficiency, and investor confidence.

Emerging and first-time fund managers need partners who understand the unique challenges of launching and scaling operations. STP’s LaunchAdvisor and fund administration solutions provide a turnkey structure for fund set up, compliance, and reporting. We deliver cost-efficient onboarding, flexible technology, and dedicated support tailored to early-stage managers. By combining fund administration, compliance, and outsourced CFO services, STP simplifies complex operational demands. This integrated model helps new funds establish institutional credibility from day one.

STP’s BluePrint platform serves as a shared data environment connecting fund accounting, compliance oversight, and investor reporting. By centralizing operational, accounting, and investor data within a single system, STP eliminates data silos and ensures that both compliance and fund administration teams are working from a consistent, validated source of truth.

Rather than relying on manual data exchanges or separate systems, the compliance team has direct, permissioned access to the same information used by fund accounting — including transaction data, reconciliations, valuations, and investor records. This shared visibility streamlines coordination, reduces the risk of version errors, and enhances internal control over reporting and policy adherence.

This transparent data architecture enables compliance professionals to independently verify information, monitor activity, and perform reviews more efficiently. BluePrint’s integrated framework also connects with CRM, portfolio management, and audit systems through APIs, ensuring that all stakeholders — from operations to compliance — have reliable, synchronized access to the data they need.

As a result, clients benefit from a more cohesive control environment that strengthens governance, improves accuracy, and simplifies audit readiness across the investment lifecycle.

STP’s NAV oversight process combines automated validation tools with expert review by seasoned fund accountants. Each valuation undergoes multi-layer quality checks that reconcile portfolio data, pricing, and cash movements. The BluePrint platform provides audit trails and dashboards for internal and client review, ensuring transparency across every step. Regular reconciliation and shadow accounting further strengthen data integrity. Together, these measures deliver a consistent, defendable NAV that meets both investor and regulatory expectations.

Working with an independent administrator provides objectivity, enhanced governance, and greater investor confidence. Unlike bank-affiliated firms, STP has no conflicts of interest, allowing us to focus solely on accuracy, transparency, and client service. Our independence also ensures flexibility in working with any auditor, custodian, or fund structure. Combined with proprietary technology and deep operational expertise, STP becomes an extension of your internal team. This independence empowers managers to deliver trustworthy reporting that stands up to institutional due diligence.

STP’s LaunchAdvisor program provides a complete roadmap for fund formation, compliance readiness, and operational infrastructure. We help clients structure their entities, complete SEC registration, establish banking and custody relationships, and onboard technology systems. With in-house expertise across fund administration, compliance, and outsourced CFO services, STP eliminates the need for multiple vendors. This end-to-end support allows emerging managers to go to market faster with confidence in their compliance and reporting framework. By combining strategy, technology, and execution, STP sets the foundation for long-term growth.

Selecting the right administrator involves balancing expertise, independence, and technology capabilities. Firms should evaluate a provider’s track record, systems integration, service model, and transparency. STP stands out by offering fully customizable service tiers supported by the BluePrint platform for data accuracy and visibility. Our integrated model covers fund accounting, compliance, and investor services under one umbrella. This holistic approach provides a scalable partnership that adapts to each client’s evolving operational complexity.

As assets under management grow, operational demands increase exponentially. STP’s modular service design allows managers to add accounting, compliance, and investor reporting capabilities without rebuilding their back office. Our technology automates reconciliation, capital activity tracking, and waterfall calculations while maintaining accuracy and control. Dedicated teams scale alongside clients to provide continuous expertise and oversight. This infrastructure ensures that managers can expand confidently, knowing their fund administration can keep pace with growth.

Large firms often prioritize scale over service, while STP emphasizes personalized partnership and agility. We provide institutional-grade capabilities backed by a high-touch client experience that adapts to your business. Our independence ensures objective reporting, and o ur integrated BluePrint platform delivers real-time transparency and faster turnaround. STP’s focus on emerging and mid-sized managers enables us to provide flexible pricing and dedicated support often unavailable at larger firms. This balance of technology, expertise, and responsiveness makes STP a top alternative to global administrators.

Integrating Outsourced CFO and fund administration services streamlines financial oversight and strategic decision-making. STP’s CFO professionals manage budgeting, forecasting, and cash flow analysis while our fund accountants handle NAV and investor reporting. Working within the same BluePrint ecosystem, both teams share real-time financial data for accuracy and efficiency. This alignment reduces redundancies and supports comprehensive insights into fund performance. It’s a unified model that enhances financial governance for firms of any size.

Continuation funds allow private equity firms to extend ownership of valuable portfolio assets into a new vehicle for existing or new investors. STP delivers continuation fund administration services that manage complex waterfalls, rollovers, and valuation transitions. Our BluePrint platform ensures data continuity between predecessor and successor entities for seamless reporting. We also coordinate with auditors and legal teams to maintain compliance during restructuring. This precision-driven process gives GPs and LPs confidence in accurate, transparent, and timely financial reporting.

Co-investment funds require unique accounting and reporting workflows due to varied investor rights, fees, and deal timing. STP provides co-investment fund administration that integrates these details into unified capital and distribution models. Using BluePrint, we automate contribution tracking, waterfall calculations, and investor-level allocations. Our system supports side-by-side structures, ensuring alignment between main funds and co-investment vehicles. This structure enhances accuracy and provides investors with clear, reliable insights into shared deal economics.

Fund of funds and multi-manager strategies create complex layers of accounting, performance aggregation, and reporting. STP’s fund of funds administration services reconcile underlying manager data with top-level portfolio accounting for full transparency. The BluePrint platform integrates with multiple data feeds, allowing clients to monitor exposure, liquidity, and performance across tiers. We also manage capital calls, redemptions, and investor reporting to simplify oversight. This comprehensive approach delivers institutional-quality governance for diversified portfolios.

Infrastructure and real asset investments demand robust accounting that captures long-term, illiquid asset performance. STP specializes in infrastructure fund administration, managing project-level cash flows, valuations, and compliance tracking. Our team ensures accurate reporting for co-investment, continuation, and hybrid structures that span multiple asset classes. With BluePrint, investors gain transparent dashboards detailing returns, risk, and operational updates. This depth of insight supports sound investment decisions and regulatory assurance.

Data security is central to STP’s service model. We implement multi-layer cybersecurity protocols, including encryption at rest and in transit, two-factor authentication, and continuous network monitoring. Access controls and audit trails track all activity for transparency and compliance assurance. These measures safeguard client and investor information while maintaining seamless global access.

Hybrid funds combine features of open- and closed-end structures, often blending private equity and hedge fund strategies. STP’s hybrid fund administration services accommodate complex liquidity terms, investor classes, and valuation cycles. Our experts configure BluePrint to manage hybrid reporting needs across capital calls, redemptions, and distributions. This flexibility enables consistent accounting and compliance across evolving investment structures. Hybrid fund managers benefit from STP’s ability to tailor workflows to their unique strategies and investor commitments.

STP acts as an operational partner during audits by ensuring all data is fully reconciled, documented, and accessible. Our fund accounting and compliance reports are built to satisfy auditor and investor requests, reducing turnaround times. The BluePrint platform provides audit trails and automated tie-outs between sub-ledgers and financial statements. We collaborate directly with external auditors to expedite verification and mitigate errors. This proactive preparation ensures smooth audits and instills confidence in institutional investors.

Combining fund administration and outsourced CFO services delivers unified financial oversight and strategic insight. STP’s CFO team handles forecasting, treasury management, and performance analytics while our fund accountants manage day-to-day reporting. Both operate within BluePrint, creating a synchronized environment for decision-making. This integration eliminates communication gaps, reduces redundancies, and provides real-time visibility into fund health. The outcome is stronger governance, better capital efficiency, and enhanced investor confidence.

STP’s modular service model allows managers to scale operations efficiently by paying only for the services they need. Through BluePrint automation, tasks like reconciliation, reporting, and compliance monitoring are handled with minimal manual input. This reduces overhead while improving accuracy and transparency. Our teams collaborate closely with clients to streamline workflows, cutting redundant processes and technology costs. As a result, firms achieve operational excellence and cost savings without sacrificing control.

Our outsourced CFO and management company services model provides firms with senior-level financial leadership and day-to-day operational support without the need to build or expand an internal finance team. Acting as your CFO—or augmenting your existing team—we oversee budgeting, forecasting, cash management, vendor oversight, financial reporting, partner allocations, and management company accounting. We also coordinate with auditors, tax advisors, administrators, and custodians to ensure smooth financial operations across the organization.

For firms that require a lighter model, we can deliver these capabilities as standalone management company services, covering core functions such as general ledger maintenance, invoice processing, expense tracking, and monthly financial closes. Our approach is fully scalable and tailored to each firm’s needs, ensuring accurate financials, stronger internal controls, and consistent operational execution. Whether acting as your CFO or supporting your existing leadership, we provide the expertise, structure, and continuity required to run a well-managed and financially sound organization.

We support the full range of alternative investment vehicles including hedge funds, private equity funds, venture capital funds, real estate funds, hybrid funds and co-investment structures.  In addition, we can provide a wide range of middle office services to 40 Act regulated funds.

There are three core functions for any administrator; the processing of investor inflows and outflows from a fund, the valuation of the fund and the dissemination of information to the fund manager and investors.  In addition, most fund administration mandates include the preparation of year end, audit ready financial statements.

Open-ended funds (generally hedge funds) tend to trade more frequently than a closed-end fund, therefore administration revolves around the reconciliation of the fund’s underlying positions and the portfolio accounting and valuation.  For a closed-end fund, much of the administrative work revolves around the tracking of investor capital commitments and the calling of that capital and distributions of proceeds to investors.  Closed-end funds still require portfolio accounting and valuation, however, the activity in the portfolio is generally much less active than an open-ended structure.  Both types of funds require sophisticated accounting and investor systems and skilled personnel to properly administer.

We do not have a minimum fund size that we work with and currently administer funds that range from a few million dollars to over a billion dollars.

Multiple systems are used internally to support our fund administration services and include Bank of New Yorks Eagle for hedge fund portfolio accounting and Cogency for investor accounting.  For closed-end funds Entrilia is our accounting and investor system.  Additional systems are used to assist with reconciliations, banking and anti-money laundering checks.  Our proprietary BluePrint system is used to consolidate information from our underlying systems to provide a single source of information for the fund managers and investors we work with.

As an asset servicing firm, there are several additional services we can provide including compliance, middle-office, financial reporting, tax and audit assistance, managed services and shadow accounting.  As a nimble firm we are also able to customize solutions to meet a firm’s specific needs that may fall outside our traditional service offerings.

Yes.  Digital onboarding of a fund’s investors is done through a system called Passthrough which ties into our investor accounting systems as well as our manager and investor reporting solutions, BluePrint.

Service teams are always located in West Chester, Pennsylvania and supported by our offshore office in India.

All clients have access to individuals within Investor Services and Fund Accounting.  Additional access is provided to the leaders of each team as well as an Account Manager and a Client Relationship Manager.  Team members are accessible during United States Eastern Time zone business hours and beyond.

Fund Administration fees vary by fund structure, size, number of investors, trading activity and various additional factors.  Fees are assed based on these factors and, for an open-ended fund, are charged on a basis point scale subject to a monthly minimum fee and for closed-end funds, a flat monthly fee is charged, not subject to basis points.

We are here to help a fund manager concentrate on what they do best; provide returns for investors.  Our biggest value add is taking pressure off a manager when it comes to operational challenges such as accounting, investor liaison, tax and audit coordination, etc.  Although intangible, this is where our biggest value lies.  In addition, we are staffed by subject matter experts in fund administration, compliance and middle-office services to help guide our clients when they need it.